FlexOptions HCSO HRA

Simple Setup and Administration

One simple enrollment kit with the following makes enrollments quick and easy:

1. Employer overview of the HCSO, HCSO HRA checklist and fee information
2. Plan applications
3. Employee overview with claim form and instructions

Client Submission and Processing Quicklist

Once the initial plan applications are processed, the employer will receive the plan document, summary plan descriptions, and a census template. The following Quicklist outlines the steps in setting up and administering your HCSO HRA.

• Submit a check for $300 (payable to CoPower), the completed plan application and Direct Debit Authorization form no later than the 15th of the month following the end of the quarter. 

• Complete the census template using formatting specifications and print a copy of the quarterly invoice prior to e-mailing the file to HCSO@copower.com.
  
  The census template is designed to help the employer determine the expenditure amount for covered employees. The electronic file is used to enroll all participants in the plan and load expenditure amounts into the system. Employers should allow five business days following submission of file to load, update and finalize accounts.

• Quarterly administration fees will be debited from the employer’s designated account within seven days of sending the census file.

• Employees can submit claims with a weekly deadline on Mondays at 6:00 a.m. for processing on Tuesday. Reimbursement is available via a manual check or direct deposit.

• Employers will receive weekly reports and notification of the total amount to be debited from the designated bank account for claims processing on Tuesday of each week. 

The combination of the census template and reporting provided to you on a monthly basis helps satisfy the HCSO record-keeping requirements!

Submission Guidelines and Fees
The employer may submit the enrollment documents and census at anytime during the quarter, but no later than 15 days after the end of the quarter. If the requirements are submitted after the 15th, there is an option for expedited processing with an additional fee of $75 for both the setup and census processing.

Service		Fees
	HCSO HRA Administration
	Setup	$300
	Per Participant Per Quarter	$15
	Minimum Quarterly Fee	$50
	Renewal	$200
	Customized (HRA) Claim Form for HCSO	No Charge
	Optional Charges
	Expedited Processing	$75
	Monthly Census Processing, Per Participant, Per Quarter	$3
	Customized Allowable Expenses, Per Participant, Per Quarter	$2